Event Booking
Terms and Conditions for event bookings.
We are a friendly group run by volunteers for the enjoyment of all members. Not for profit.
Bookings must be paid in full 6 weeks or more before travel date.
We expect you to inform us if you no longer want your reserved seat. Please check a seat is reserved in your name before paying.
Tickets will not be issued. Coach seating is selected on a first come basis, but we ask that if possible single travellers give up seats so that couples may sit together. Please understand that any person with mobility issues may be allowed to board the coach first.
Due to problems we have had recently with some of our bookings, the booking form and conditions have had to change.
You (Lead Name) will complete both sides of the form. The person receiving your form will check, stamp and date both sides. The two halves will then be separated, and you will receive the right-hand half back in return for your deposit of £5 per person. This is your receipt for your deposit of £5 per person. Your receipt must be presented at the time of payment of the outstanding amount.
If booking is made without a deposit, your booking will go onto the reserve list until a deposit or payment in full is received. Subject to places being available.
No deposit will be required if the coach is fully booked. If a second coach can be justified, you will be notified that a deposit is required.
All booking are made subject to availability. We will do our best to ensure that if a deposit is paid a place is available, but we cannot always guarantee this.
Full payment is due 6 weeks before the event date. In the case of an entrance fee or other prepaid tickets being acquired by us for you in advance earlier payment may be required.
Refunds of any money paid will be at the discretion of GTGS.
Acceptance of the above conditions are a requirement of booking.
January 2018
This added 04/09/2019
Just to clarify some points about the management and organisation of GTGS.
Bookings for places will be made with a deposit. Without a deposit the booking will go on the reserve list. At our discretion, and on an individual basis deposits may under special circumstances be considered refundable, generally deposits are non-refundable.
Some people have asked for seats close to the front due to mobility or travel problems. We try to get everyone seated with this in mind and may occasionally reserve seats to facilitate this. It is not possible (WE WILL NOT) reserve or guarantee any seat or group of seats other than for special needs.
When we take 2 coaches, we spend a lot of time getting groups of friends on the same coach. This is done for a few reasons you may not have considered. If one coach was delayed, to our destination or on the way home, and the group is fragmented, it would mean people having to wait around till the rest catch up. Also, we allocate a person or group to a coach at the start of our day for the same reason. The bigger the group, the bigger the problem. We have 2 pickup point on most trips, and some groups embark at more than one, again this must be taken into account. So, any coach we send to the second pickup must have the required number of seats available.
I will not be allocating seats or reserving seats on a general basis. This has worked for 6 years, and most have found it acceptable. Allocating seats at booking presents too many problems and extra work for us and no benefits. We see no need to change this.
Booking or requesting seats is unconditional acceptance of our terms and conditions. The organisers decision is final, and no discussion will be entered. We run this group for pleasure and as a hobby, for the benefit of the members.
Hope everybody is clear about this.
Sally and John.
We are a friendly group run by volunteers for the enjoyment of all members. Not for profit.
Bookings must be paid in full 6 weeks or more before travel date.
We expect you to inform us if you no longer want your reserved seat. Please check a seat is reserved in your name before paying.
Tickets will not be issued. Coach seating is selected on a first come basis, but we ask that if possible single travellers give up seats so that couples may sit together. Please understand that any person with mobility issues may be allowed to board the coach first.
Due to problems we have had recently with some of our bookings, the booking form and conditions have had to change.
You (Lead Name) will complete both sides of the form. The person receiving your form will check, stamp and date both sides. The two halves will then be separated, and you will receive the right-hand half back in return for your deposit of £5 per person. This is your receipt for your deposit of £5 per person. Your receipt must be presented at the time of payment of the outstanding amount.
If booking is made without a deposit, your booking will go onto the reserve list until a deposit or payment in full is received. Subject to places being available.
No deposit will be required if the coach is fully booked. If a second coach can be justified, you will be notified that a deposit is required.
All booking are made subject to availability. We will do our best to ensure that if a deposit is paid a place is available, but we cannot always guarantee this.
Full payment is due 6 weeks before the event date. In the case of an entrance fee or other prepaid tickets being acquired by us for you in advance earlier payment may be required.
Refunds of any money paid will be at the discretion of GTGS.
Acceptance of the above conditions are a requirement of booking.
January 2018
This added 04/09/2019
Just to clarify some points about the management and organisation of GTGS.
Bookings for places will be made with a deposit. Without a deposit the booking will go on the reserve list. At our discretion, and on an individual basis deposits may under special circumstances be considered refundable, generally deposits are non-refundable.
Some people have asked for seats close to the front due to mobility or travel problems. We try to get everyone seated with this in mind and may occasionally reserve seats to facilitate this. It is not possible (WE WILL NOT) reserve or guarantee any seat or group of seats other than for special needs.
When we take 2 coaches, we spend a lot of time getting groups of friends on the same coach. This is done for a few reasons you may not have considered. If one coach was delayed, to our destination or on the way home, and the group is fragmented, it would mean people having to wait around till the rest catch up. Also, we allocate a person or group to a coach at the start of our day for the same reason. The bigger the group, the bigger the problem. We have 2 pickup point on most trips, and some groups embark at more than one, again this must be taken into account. So, any coach we send to the second pickup must have the required number of seats available.
I will not be allocating seats or reserving seats on a general basis. This has worked for 6 years, and most have found it acceptable. Allocating seats at booking presents too many problems and extra work for us and no benefits. We see no need to change this.
Booking or requesting seats is unconditional acceptance of our terms and conditions. The organisers decision is final, and no discussion will be entered. We run this group for pleasure and as a hobby, for the benefit of the members.
Hope everybody is clear about this.
Sally and John.
